Testimony

"You can't imagine how much time and space we've gained since we started using Quaero!. Before Quaero, we had a person in charge of filing in cabinets that were using a lot of space. Now, everything is online. We've never regretted our decision to install that system, and our collaborators sure couldn't live without it now!"

- Yves Allard, IT Manager, Simplex Equipment rental

Case study

At an equipment rental company, rental contracts needed to be placed in filing cabinets, which was very demanding in human resources. These contracts were produced in three copies by customized software on dot matrix printers. We analysed the contracts and concluded that 2 copies were sufficient - one copy for the customer and one to be scanned with the customer's signature and any employee's notes.

We redesigned the form so it will print on a laser printers in 2 copies of 8 1/2" x 7" with a barcode on a single sheet of legal format paper. The top half is given to the customer and the the bottom half is kept, to be scan later. At the same time as that the hardcopy is printed an electronic copy is sent to Quaero and automaticaly archived with all the metadata.

Each day the signed bottom halves of the form are scanned and Quaero pairs these documents to the originals using the barcode. Quaero then generates an exception report to help find any missing documents.